ILL - Interlibrary Loan
(The online, fillable Interlibrary Loan [ILL] Form follows below, or click here.)
Through Interlibrary Loan (ILL), HULS patrons can locate and borrow material not owned by or accessible to HULS via the WRLC catalog. ILL is available to Howard University faculty, students, and staff only; but Health Sciences Library and Law School Library patrons should contact their respective professional libraries for ILL services and support.
Before requesting an item through ILL, check the WRLC Catalog online or ask a Reference Librarian to see if it is available through WRLC or HULS.
Types of Materials That Can Be Borrowed Through ILL
Most circulating books, microfilms, dissertations, theses, conference proceedings, journal articles, and periodical literature
Materials that are in circulation (checked out), missing, not owned by, or unavailable to HULS or WRLC
Theses and dissertations from institutions other than Howard. These materials can be obtained for a fee from Dissertations Express; contact the HULS Reference Desk at (202) 806-7250 or firstname.lastname@example.org for details. (Theses and dissertations by Howard University students are held at the Moorland-Spingarn Research Center (MSRC); contact MSRC at 202-806-7239 for details.)
Procedure for Requesting ILL Materials
Requests for ILL materials are processed at the Founders Library Circulation Desk, but valid users can obtain an ILL Request Form from the Circulation Desk of any HULS branch library. Patrons must present a current Howard University Capstone ID when submitting an ILL Request Form and when picking up ILL materials. Patrons may submit no more than ten (10) ILL requests at a time.
Obtain and complete an ILL Request Form at a HULS branch and submit it to library staff for processing. Or submit your request online using the Online ILL Request Form (click here or see below) or e-mail your request information to ILL.HULibraries@gmail.com. Forms must be completely filled out for timely processing, including the requester’s full name, address, phone number, and CAPSTONE ID number. It must also include full bibliographic citation for the material needed.
For books: author, title, edition, year of publication, and ISBN, if known.
For journal articles: journal title, volume, issue, date of publication, and page numbers, as well as author’s name and article title, if known.
All special requests requiring a fee or fees that are not covered by Howard University must be paid by the patron. Patron will be notified by telephone, e-mail, or campus mail once the material is received.
Materials available through Interlibrary Loan are governed by conditions set forth in the National Interlibrary Loan Code (1993), and the published policy of the lending libraries. Patrons are required to comply with any restrictions placed on ILL materials by the lending library.
Rules Governing the Use of ILL Materials
Due dates for returning ILL materials are determined by the lending libraries. Borrowed materials should be returned no later than the due date. Renewals should be requested only in unusual circumstances and at least four days prior to the due date. No renewals will be permitted on or after the due date. All materials on loan are subject to immediate recall by the lending libraries.
Borrowers must comply with all regulations and restrictions placed on the requested material by the lending libraries, including the loan period, renewal, and reproduction.
Borrowers assume financial responsibility for the replacement of loaned materials lost or damaged while in their possession. Failure to return material borrowed through ILL and /or failure to pay replacement charges will result in the suspension of HULS borrowing privileges.
Interlibrary Loan Charges
HULS has reciprocal agreements with CIRLA, HBCUs, WRLC, and other libraries and institutions for free and expeditious ILL service.
Materials not available from these institutions may be ordered from other lending or document delivery sources at a fee.
ILL charges, if any, will be passed on to the requesting borrower. ILL fees vary according to the policies of the lending Institutions and document delivery services. Minimum ILL charges range between $8.00 and $15.00.
Patrons requesting ILL materials that are available for a fee must pay in advance via certified check or money order addressed to the lending library.
Patron will be charged for lost or damaged items as designated by the lending library or institution, plus a fifty-dollar ($50.00) nonrefundable processing fee.
Failure to pay charges will result in collection through the university’s Treasurer’s Office and suspension of the patron’s library privileges.
Academic departments can arrange to transfer funds via Service Request to Howard University Libraries for the purpose of interlibrary loan transactions.
“The Copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and other archives are authorized to furnish a photocopy or other reproduction. One of these conditions is that the photocopy or reproduction is not to be ‘used for any purpose other than private study, scholarship, or research.’ If the user makes a request for and later uses a copy or reproduction for purposes in excess of ‘fair use’, that user may be liable for copyright infringement.”
Other copyright restrictions and charges may apply. Howard University Libraries reserves the right to use its discretion to refuse any ILL request that violates the copyright stipulation
Interlibrary Loan Request
Interlibrary Loan Services (ILL)
500 Howard Place, NW
Washington DC 20059
Phone: (202) 806-5716
Fax: (202) 806-4622